Project Archivist – Museum of the City of New York – New York, NY

Project Archivist

Museum of the City of New York and Queens Museum of Art

1939/1940 and 1964/1965 New York World’s Fair Collections



The Museum of the City of New York and the Queens Museum of Art jointly seek a Project Archivist for a full-time temporary 18-month CLIR (Council on Library and Information Resources) funded Cataloging Hidden Special Collections and Archives grant to process the World’s Fair Collections held at both institutions. MCNY and QMA together hold around 12,000 items (approximately 367 boxes and 450 oversize/irregular objects) documenting the New York World’s Fairs of 1939/40 and 1964/65, including books, pamphlets, printed ephemera, rare architectural blueprints, original artworks, film and audio recordings, photographic prints and negatives, architectural models, textiles, and realia.


The Project Archivist will report to the Manuscripts and Reference Archivist at MCNY and to the Registrar/ Archives Manager at QMA. Four months will be spent working onsite at MCNY’s landmark Fifth Avenue building, and fourteen months working both onsite at the Queens Museum of Art in Flushing Meadows-Corona Park, Queens, located in the only original building remaining from the 1939/40 World’s Fair, and at the QMA offsite storage facility in Long Island City, Queens.


Responsibilities include, but are not limited to:

· Inventorying and processing all World’s Fair holdings.

· Writing a single finding aid intellectually uniting both museums’ collections

· Creating object level catalog records for a total of 1650 highlights from both collections in ARGUS and PastPerfect collections management systems.

· Supervising a team of two part-time Archival Fellows, and additional student interns.

· Re-housing the collections.

· Researching provenance.

· Assisting the MCNY Archivist and QMA Registrar with promoting the collection both to the public and within the archival/ museum community.


Qualifications: An MLIS from an accredited Library and Information Science program with course work in archival studies is required. The candidate should have at least 2 years of professional archival experience, preferably in a museum or special collections repository. The successful candidate must be a self starter, and possess the experience, confidence, and initiative to develop and carry out a processing plan for two physically separate collections. The position requires someone with good communication skills, experience cataloging in collections management systems, familiarity with DACS (Describing Archives: A Content Standard) and CCO (Cataloging Cultural Objects) metadata schemas, and general comfort and aptitude for quickly learning new technology. The project requires that the candidate have the ability to lift and carry 40 pound boxes unassisted, and climb ladders and step stools in order to remove and replace boxes on shelves. An established knowledge of New York City history in general and an interest in the New York World’s Fairs in particular is a plus.


Founded in 1923 as private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. The Queens Museum of Art (QMA) is in the midst of construction on an expansion that will double the size of the institution and usher in a new phase in its history. Since its founding in 1972, QMA has had an intimate connection to its community and the history of its site. The principal fine arts-collecting institution in the borough, QMA fulfills its mission by designing and providing art exhibitions and educational experiences that promote the appreciation and enjoyment of art, support the creative efforts of artists, and enhance the quality of life through interpreting, collecting, and exhibiting art, architecture, and design. QMA presents artistic and educational programs and exhibitions that directly relate to the contemporary urban life of its constituents while maintaining the highest standards of professional, intellectual, and ethical responsibility.


Salary and Benefits: $50,000 a year, for a duration of 18 months. Benefits are the same as those extended to employees of both museums, and include healthcare, 401k, holiday and vacation/ sick time. As this is a grant funded position, salary is not negotiable.


Project period: March 1, 2013 – August 31, 2014.


To apply: Please send a cover letter and resume to The Museum of the City of New York, Attention: Lindsay Turley, Manuscripts and Reference Archivist, 1220 Fifth Avenue, New York, NY 10029 or email


The Museum of the City of New York and the Queens Museum of Art are both Equal Opportunity Employers.


Photograph Archivist – Montana Historical Society – Helena, MT

The Research Center at the Montana Historical Society is accepting applications for a Photograph Archivist. This is a two year, grant-funded position to arrange and describe the Lee Metcalf Photograph and Film Collections. For additional information and application instructions, please visit the State of Montana Job Listing [] for this position.

Question regarding the position can be addressed to Denise Gjerde at, 406-444-2697.

Internship – O’Keeffe Museum – Santa Fe, NM

The Research Center welcomes interns to assist with projects in the Research Center’s archives and library. Opportunities include processing correspondence and archival materials from Georgia O’Keeffe’s Abiquiu Book Room and to assist with researching library systems for small museums for possible data migration in 2014.   This is an unpaid internship position.

Deadline for Submission
Friday, April 12, 2013 (for Summer internship)
Wednesday, July 31, 2013 (for Autumn internship)

Contact Person
Eumie Imm Stroukoff
217 Johnson St.
Santa Fe, NM 87501

Project Manager/Archivist – Jewish Theological Seminary – New York, NY

Project Manager/Archivist

The Library of The Jewish Theological Seminary (JTS) is currently searching for a full-time Project Manager/Archivist. This is a sixteen-month grant-funded position that reports to the Administrative Librarian for Technical Services. The position is available immediately.

About The Library of The Jewish Theological Seminary:

The Library of The Jewish Theological Seminary holds the foremost collection of Judaica and Hebraica in the Western Hemisphere, including manuscripts, rare printed books, periodicals, ephemeral materials, musical scores, sound recordings, moving images, graphic arts, and archives. It provides access to subscription databases and to its digital collections. The JTS Library serves the students and faculty of the institution in addition to the international community of scholars in Jewish studies and related areas. Please visit our web site at

Position Summary:

The full-time Project Manager/Archivist will be responsible for the processing of a complex archive in the area of Jewish Ethnomusicology. The position includes supervision of three part-time archival processing assistants.

Duties and Responsibilities:

· Responsible for all processing and cataloging of complex archival collection of Jewish music consisting of papers, music, photographs, slides and recordings.

· Responsible for creation of EAD finding aid utilizing Archivist Toolkit.

· Supervision of processing assistants.


MS in Library and Information Services with a concentration in archives or Archival Records Management. Knowledge of Jewish studies, ethnomusicology and/or anthropology preferred. Experience working with Archivist Toolkit to create EAD finding aid. Experience with DACS and MARC-XML. Ability to train and supervise part-time staff. Two to three years experience in archival processing and one year management experience preferred. Ability to work efficiently, keep track of detailed tasks in working with archival collections and meet specified project goals and deadlines.


Salary and benefits commensurate with experience.


To apply: Send cover letter, resume and three references by February 12, 2013 to: Diana Torres-Petrilli, Director of Human Resources, Jewish Theological Seminary, 3080 Broadway, New York, NY 10027.


Metadata Librarian – University of Cincinnati – Cincinnati, OH

Tenure-track, 12-month Faculty Appointment

University of Cincinnati

Metadata Librarian — University of Cincinnati Libraries

The University of Cincinnati Libraries invites applications and nominations for the Tenure-track, 12-month Faculty Appointment position of Metadata Librarian. We seek a self-motivated individual who will manage metadata relationships between resources, data, and discovery tools and provide data integration across systems. The Metadata Librarian works in close collaboration with the library staff in electronic resources, information technologies, and public services providing metadata and cataloging services to enhance the user discovery and access experience. The Metadata Librarian is a member of the University of Cincinnati Libraries faculty, and will participate in library-wide services and initiatives. This faculty position reports to and receives direction from the Head of the Technical Services Team.

For full description and information about how to apply:


Special Collections Librarian – James Madison University – Harrisonburg, VA

James Madison University (JMU) Libraries & Educational Technologies (L&ET) seeks a dynamic, innovative and service-oriented professional to serve as a Special Collections Librarian.

JMU is a public, comprehensive university of approximately 20,000 students located in the scenic Shenandoah Valley, two hours southwest of Washington, D.C. The university has been ranked by U.S. News and World Report as the top-rated public regional master’s level university for seventeen consecutive years and is consistently named one of the nation’s most wired universities. The Princeton Review Best Value Colleges has named the university one of the nation’s 50 best value institutions for the past three years. The university places a strong emphasis on undergraduate research and offers 31 master’s degree programs and 7 doctoral programs.

The JMU Libraries are part of the Libraries and Educational Technologies division, which has the mission of enriching our communities by building learning and information environments where people connect with ideas and with each other to discover, create and share knowledge.

Duties and responsibilities include:

– Provides leadership in all aspects of Special Collections, including developing and curating the collection, promoting the use of original resources for teaching, learning and scholarship and providing service and instruction to users in the Special Collections Reading Room.

– Develops and manages a cohesive collection in all formats with an emphasis on documenting the central Shenandoah Valley of Virginia and the history of the university (

– Leads an established internship program for both undergraduate and graduate students in the JMU Public History program.

– Coordinates with JMU faculty and liaison librarians to integrate Special Collections materials with the curriculum and to promote the use of Special Collections for teaching, learning and scholarship.

– Enables access to the collections by creating finding aids and utilizing digital technologies.

– Collaborates with colleagues in other units on digitization initiatives for unique, local materials and the cataloging and preservation of materials.

– Participates in planning and implementation of JMU Libraries digital preservation infrastructure.

– Supervises temporary employees, including student assistants and graduate interns.

– Reports to the Director of Collections.

As a member of a university-wide faculty, the Special Collections Librarian is expected to participate in system-wide initiatives, committees and task forces and demonstrate commitment to professional development through relevant scholarly research and service, including publications, presentations and participation and leadership in the work of professional associations.

Qualifications include:

– ALA Accredited MLS.

– Demonstrated record of professional engagement, including experience in a special collections/archives setting.

– Demonstrated experience with archival protocols, cataloging of unique materials and digital asset management.

– Current knowledge of special collections and archives standards, practices, issues and trends.

– Demonstrated understanding of issues related to both digitized and born-digital formats.

– Ability to articulate and promote a vision of special collections’ place in the changing worlds of scholarship and teaching.

– Ability to provide outreach services and demonstrated awareness of new models of scholarship and instruction using special collection and archival materials.

– Excellent interpersonal, organizational and time-management skills; excellent oral and written communication skills.

– Demonstrated project management and analytical skills.

– Strong service orientation and the ability to work creatively and collaboratively in a rapidly changing environment.

– Demonstrated ability to supervise, train and motivate staff effectively.


JMU Libraries & Educational Technologies invite candidates from diverse backgrounds who will contribute affirmatively and creatively to the university’s multicultural environment. Our goal is for our employees to reflect the rich mix of backgrounds, life experiences, cultures, perspectives and world views that is found within our university community.

Salary shall be commensurate with experience. Faculty status requires potential to meet standards for promotion and tenure. Excellent benefits including 20 days of vacation and a choice of TIAA/CREF or other retirement plans. Review of applications will begin on February 22, 2013, and continue until the position is filled. Candidates must apply online using JMU’s JobLink system. Links to JobLink and full position descriptions can be found on the JMU Libraries employment information page at http:/


Edward Laurens Mark Memorial Library Internship – Bermuda Institute of Ocean Sciences – St. George’s, Bermuda

Good day,


I am writing to you in my capacity as Education Coordinator and Acting Librarian of The Bermuda Institute of Ocean Sciences (BIOS). I found your contact details on your institution’s website, I hope you do not mind me contacting you in this way but I have an interesting internship opportunity for a library science student or recent graduate. I believe that you might be in a position to promote this opportunity to suitable candidates at your institution. BIOS has funding to support a library internship in 2013 for their library in Bermuda and this email serves as an announcement of the position and an invitation to qualified students to apply.


BIOS’ mission is to transform the fields of oceanography, marine science, and ocean health through a blend of cutting edge research, comprehensive educational experiences and a commitment to share our knowledge internationally ( Our small campus library, the Edward Laurens Mark Memorial Library, was founded in 1947 by our Board of Trustees and is used by BIOS staff and visiting students as well as the occasional members of the public. Until 2012 we increased our collection of journals, text books, scientific literature and information pertinent to Bermuda wherever possible. In 2012 we took the decision to considerably downsize the collection and to eliminate materials that had digital access and any holdings not specifically relevant Research and Education Programs. As a result, the library is in need of being reorganized and catalogued. BIOS has not employed a full time librarian in recent years and there are several other administrative tasks that also need attention. BIOS is seeking applications from library science undergraduates or recent graduates seeking a spring or summer internship in 2013.


Tasks that the intern will be expected to accomplish include in brief:


· Faculty Published Material Contribution numbers

o Consolidate records

o Compile recent .pdfs

o Send all outstanding recent .pdfs to local libraries

· Update the library catalogue catalog

o Knowledge of Library World and Filemaker Pro useful

· Shipment of remaining journals

· Update DVD/Video collection catalog

· Fulfill any IAMSLIC interlibrary loan requests

· Rearrange/Reorganize collection

· Implement an electronic checking system

· Update library operations manual

· Compile the final student papers from the last two years.

· Maintain library including printer, drop-box, newspapers and store room


The position is fully funded (not including insurance) and will include return air travel to Bermuda and from the US or Canada, room and board and a stipend of $150 per week to cover miscellaneous expenses. The position is currently funded for 6 weeks but there is the potential for the duration to be extended which will be assessed after four weeks. The start date for this internship is not fixed but should fall between March 15 and May 15 2013 depending upon the most suitable candidate’s availability. Interested parties should apply in writing to Chloe Newcomb Hodgetts ( with ‘Edward Laurens Mark Memorial Library Internship’ in the subject line. Applications should include a cover letter detailing the applicant’s desire for the position and highlighting relevant experience and education. Attached to the email please provide a CV and two letters of reference from qualified referees.


This represents a fantastic opportunity for an undergraduate or recent graduate to take ownership of a challenging project that will provide substantial satisfaction and achievement upon completion of what will be a very hands-on and involved position with considerable responsibility, hopefully constituting a fabulous learning experience that will enhance any candidate’s resume. The fact that BIOS does not employ a qualified librarian means that the successful candidate will be working alone for the majority of the time with minimal direction, but with the assistance and support of BIOS’ Education Coordinator; this will require the candidate to be highly motivated and disciplined and will require substantial knowledge of archiving practices and associated software.


We look forward to receiving applications, any questions may similarly be directed to


Chloé Newcomb Hodgetts

Education Coordinator, Acting Librarian