Records Management Facilitator Intern – U.S. Fish & Wildlife Service – Honolulu, HI

SUMMARY:

The U.S. Fish & Wildlife Service, Pacific Islands Refuges and Monuments Office in Honolulu, Hawaii, is looking for a Records Management Facilitator intern to assist with organizing our holdings. Our office has extensive historical files, spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. This collection consists of both analog and digital records, with formats not limited to paper, photographs, motion picture film, disks, CD-ROMs, audio tapes, and electronic databases.

We are looking for a motivated, resourceful, and conscientious information professional to become our in-house expert on all things information and to organize, synthesize, digitize, inventory, distribute, and dispose of our files accordingly. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, content management systems, and other disciplines. As manager of this project, you will also gain experience prioritizing tasks, collaborating and coordinating with other staff, establishing guidelines and best practices, networking with other information professionals for support and information sharing, and training others on policies and procedures.

Although this is a team-driven working environment, your daily work will be self-supervised and self-initiated. We will count on you to guide us by making policy recommendations, workflow decisions, and strategies for future records practices.

The Records Management Facilitator will make a difference for some of the world’s most remarkable natural resources, as well as gain awareness of wildlife refuge management, island and marine ecosystems, and many endangered and unique plant and animal species. As scheduling allows, there are extracurricular opportunities available, including possible field trips to remote worksites and participation in other office functions and events.

QUALIFICATIONS:

Required: Ability to work independently and make well-researched decisions with limited supervision. Superb organizational and planning skills. Ability to recognize inefficiencies and recommend practical solutions. Interest in a unique, nuanced project that includes many aspects of information science and other fields. Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting. Excellent typing skills. Ability to learn and operate various hardware devices and software programs. Adherence to established guidelines and policies both professional and organizational.

Preferred: Work experience, internships, or coursework in archival science and/or records management and/or library science or other combination of applicable fields. Experience with scanning equipment, Microsoft software, Adobe Acrobat and content management platforms, especially SharePoint. Experience with records retention and disposition schedules is helpful.

SCHEDULE:

A 6-month, full-time (40 hours per week) schedule is preferable. However, the schedule is flexible and is negotiable depending on the needs of the office and volunteer.

COMPENSATION:

 

The internship is unpaid, but we can offer a $43/workday stipend to cover living expenses and the use of public transportation (city bus). This stipend is offered to non-Oahu residents.

 

TRAVEL AND LODGING:

 

The Service will provide roundtrip airfare to and from Honolulu, including reimbursement for luggage and transportation from the airport, if necessary. Housing will be provided free of charge at a communal agency bunkhouse, which accommodates up to seven people.

 

SURROUNDINGS:

 

Our office is located in downtown Honolulu and the agency bunkhouse is located a short walk from the Waikiki neighborhood of Honolulu. Both locations are along popular bus routes. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and a nearby library within walking distance.

 

Weekends, holidays, and off hours can be spent exploring Honolulu or other towns on Oahu. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, and snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens on the island. Honolulu offers numerous restaurants, museums, stores, and cultural activities to choose from.

 

BACKGROUND:

 

The mission of the US Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world’s premier system of public lands and waters set aside to conserve America’s fish, wildlife, and plants.

The Hawaiian and Pacific Islands Refuges and Monuments Office, headquartered in Honolulu, HI, provides administrative guidance and oversight for one-third of the acreage of the Refuge System in its 22 National Wildlife Refuges and 4 Marine National Monuments. Some of these refuges were set aside primarily to benefit endangered water birds, while others provide habitat for rare and unique forest bird species and migratory seabirds, as well as threatened and endangered plants. Others protect marine habitats including coral reefs, deep-sea habitats, chemosynthetic communities, and the world’s only protected submerged trench.

 

APPLICATION PROCESS:

To apply, send an attached resume and brief cover to Samantha Sumulong at Samantha_Sumulong@fws.gov.

 

The deadline for applications is February 12th, 2015 at 7 AM HST.

 

CONTACT:

 

Samantha Sumulong

Pacific Islands Refuges and Monuments Office

U.S. Fish and Wildlife Service

300 Ala Moana Blvd., Suite 5-231

Honolulu, HI 96850

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