Director of Southern Regional Library Facility and Shared Print Programs – UCLA Library – Los Angeles, CA

Department: UCLA Library

Title and Salary: Director /MSP Grade I ($66,500 – $128,000/ Midpoint = $97,300) Salary based on experience and qualifications.

Position Availability: Immediately

The UCLA Library seeks an innovative, strategic, visionary, and collaborative leader for the position of Director of Southern Regional Library Facility (SRLF) and Shared Print Programs. A member of the Library’s Management Team, Collection Council, Digitization Task Force and other statewide and campus collaborative initiatives the Director heads an enterprise-wide and statewide organization stewarding vast and diverse collections resources, services, and operations around its mission to create a dynamic learning environment for the UCLA community and society at large, inspiring discovery, cultivating knowledge, advancing research, and preserving cultural heritage.

Description of the UCLA Library, and Southern Regional Library Facility

Consistently ranked among the top 10 academic research libraries in North America, the UCLA Library is comprised of 10 major libraries and 11 library wide departments including the Southern Regional Library Facility, the remote storage facility for the southern UC campuses, all of which report to the University Librarian. In addition, there are 12 affiliated library units located on the campus. There are approximately 105 librarians on the campus, and the UCLA Library has a staff of approximately 200, and approximately 400 – 500 student employees. The Library has an organizational structure that includes the use of teams in conjunction with departments and units. The library collection consists of more than 11 million volumes and more than 78,000 current serial titles and an aggressively expanding electronic resources collection. The Library’s annual budget is in excess of $44 million; more than $10 million supports the acquisition of print and digital material, and the library is part of the California Digital Library. The UCLA Library is a member of the Association of Research Libraries (ARL), the Coalition for Networked Information (CNI), the Center for Research Libraries (CRL), the Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA), and the Scholarly Publishing & Academic Resources Coalition (SPARC).

SRLF is a large-scale, high density, environmentally controlled collection management facility located on the UCLA campus, with capacity for seven million volume equivalents. It serves the five southern campuses of the University of California Irvine, Los Angeles, Riverside, San Diego, and Santa Barbara, as well as the northern UC campuses.

The SRLF Preservation Imaging Service enables libraries to preserve fragile print materials through microfilm or digital formatting, and to share the resulting images with other libraries and the general public through Internet/Web access to the UCLA Digital Library and/or the California Digital Library, or though the less vulnerable medium of microfilm.

The SRLF participates in the UC Shared Print Archive Program, providing storage for the print copy of select journal titles. The print archive programs held at the SRLF have grown to include the JSTOR Archive and UC Shared Print for Licensed Content (with content fully accessible online), and the Western Regional Storage Trust (WEST Archive) that includes 100+ member libraries and more than 400K journal volumes archived across the WEST membership.

Position Description and Duties

Under the general direction of the Associate University Librarian (AUL) for Collection Management and Scholarly Communication, the Director of the Southern Regional Library Facility (SRLF) and Collaborative Shared Print Programs is responsible for the leadership, management and operations of the SRLF and for Collaborative Shared Print Programs. The Director manages the UC Southern Regional Library Facility (SRLF), a university-wide academic support program stewarding library materials including special collections, manuscripts, archives, audio-visual collections and content for the five southern campuses and stewarding the materials of the UC Shared Print Archives Program. Responsibilities include the planning for the growth of collaborative shared print activities, positioning the SRLF to play a leadership role in a network of shared print repositories, implementing innovative technical and other service enhancements to improve cross institutional sharing and management of collections and coordinating and overseeing preservation imaging services including large scale digitization and reformatting.

The Director of the Southern Regional Library Facility (SRLF) and Collaborative Shared Print Programs supervises 8 career FTE directly and 18 career FTE indirectly.

Required Qualifications

  • Minimum of 3 years experience in managing print archiving programs or digital reformatting and preservation programs. Demonstrated ability to develop and implement strategies for managing collaborative archiving programs.
  • BA in Humanities or Social Sciences or BS in Science (or the equivalent combination of education and experience).
  • Demonstrated experience in strategic planning and implementing of strategic goals, priorities and initiatives. Proven ability to think creatively and strategically and to translate thinking into tangible strategic planning and business processes.
  • Demonstrated skills in planning, preparing, and monitoring budgets and in the management of fiscal and staff resources to meet operational needs.
  • Demonstrated ability to manage space, equipment and material resources.
  • Experience in supervision and demonstrated skill in supervising staff including hiring, organizing workflow, delegating responsibility, monitoring and evaluating performance, and taking corrective action when necessary.
  • Demonstrated ability to interact with faculty, students and staff, using tact and independent judgement to resolve a wide range of problems.
  • Demonstrated skills in negotiating, exchanging ideas and information with others to formulate appropriate policies and programs.
  • Excellent interpersonal skills and demonstrated ability to build cooperative, effective working relationships with UC System and UCLA staff. Ability to lead a collaborative initiative that relies on a small central staff and on inputs from other individuals distributed throughout the UCLA Library and beyond.
  • Outstanding organizational skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions as well as demonstrated decision-making and administrative abilities.
  • Demonstrated sound judgment and ability to work independently and set priorities and maintain them while coping with a fluctuating workload and competing demands.
  • Skill in recognizing, defining, and analyzing problems, situations, or procedures to define objectives and implement action plans, recommendations.
  • Demonstrated project management skills to successfully develop, implement, and oversee collaborative shared collection management projects that involve multiple libraries within the UC system or across academic libraries within the region.
  • Excellent oral communication skills, specifically to interact effectively with individuals from diverse backgrounds and to effectively present information in group settings and to effectively represent the SRLF and the UCLA Library in local, regional, and national arenas, present technical information to individuals and groups, and build good working relationships with a diverse group of constituents.
  • Excellent written communication skills, specifically writing skills to compose a variety of documents (correspondence, reports, policies, procedures) that are logical, concise, and grammatically correct and editing skills to review and correct correspondence and reports for grammar, spelling, syntax, and content. Ability to gather and analyze data. Demonstrated skill in writing analytical reports that explicate policies, procedures, project proposals and timelines, budget requests, etc.
  • Ability to read and interpret computer-generated ledger sheets, estimate and monitor monthly expenditures, and to manage with allocated budget.
  • Demonstrated ability to work comfortably and effectively with technology and respond quickly to new technical challenges with well-conceived solutions that meet the information needs of library users.
  • Demonstrated proficiency with standard professional software, such as the MS Office suite, Adobe Acrobat XPro, Google Drive, etc.
  • Ability to get to work reliably and on time and to be present in the workplace during normal working hours.
  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers and to interact diplomatically with persons from a variety of social, cultural, and economic backgrounds. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
  • Ability to follow directions from supervisors and to provide clear directions to staff and student employees.

Preferred Qualifications

  • Working knowledge and demonstrated application of digital imaging capture and preservation standards, including digitization best practices; life cycle management of digital assets; and controlled vocabularies/descriptive standards.
  • Working knowledge of University personnel policies and procedures.
  • Working knowledge of University financial systems, including accounting policies and practices.

General Information

Directors are appointed in the Management and Senior Professional (MSP) series and are professional employees employed on 12-month basis.  Candidates will have demonstrated skills and abilities in leadership, administration, strategic planning, analysis, innovation, creativity, collaboration and flexibility and should possess the ability to view issues from a broad library-wide perspective and to function effectively in a fast-paced, team-based environment.

MSP appointees are entitled to appropriate professional leave and earn vacation and sick leave monthly (hours vary based on length of service).  The University of California has an excellent retirement system and sponsors a wide variety of group health, dental, vision, and life insurance plans in addition to other benefits.  Relocation assistance provided.

Anyone wishing to be considered for this position must apply online through the UCLA Career Opportunities Website, https://hr.mycareer.ucla.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1412376873645, Requisition #: 21952.

Applications accepted until position is filled; first consideration will be given to applications received by Friday, May 22, 2015. 

UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

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