University Archivist – University Library – University of California, Davis

University Archivist
University Library of the University of California, Davis

Position Overview

The University Library of the University of California, Davis seeks a proactive, innovative, user-focused, University Archivist serving as a team leader, who understands the challenges of acquiring and managing faculty and institutionally created content and of describing and preserving digital and print content. The incumbent pursues informed experiments, and guides the Archives & Institutional Assets Program personnel within a complex university research environment. The Archives and Institutional Assets Program (AIAP) represents one of the library’s high profile activities in its newly redesigned organizational structure. Operating within the framework of the Library’s Strategic Plan, AIAP integrates UC Davis created and commissioned content with the library’s existing collections and leverages library services in serving the research, educational, patient care, and knowledge application priorities of the campus. The AIAP capitalizes on the expertise of many as it collaborates with campus units to help the University demonstrate and document its impact, regionally, nationally, and internationally. Together with other library and campus units the AIAP provides an infrastructure of content, tools, and services to assist UC Davis faculty, staff, and researchers in making informed decisions regarding reusing, sharing, archiving, or preserving content created in the course of doing research, teaching/learning, and patient care activities, so that UC Davis-created content is easily discoverable and quickly recognized.

Under the general guidance of the Associate University Librarian for Collection Services, the University Archivist serves as the AIAP lead. As the program lead, the incumbent oversees and coordinates the program operations and staff needed to ensure success by organizing and integrating the workflows of personnel from a variety of library departments and campus units. The initial focus for the AIAP is developing a strategic agenda, including collection development policies for assets created at UC Davis. In addition, the University Archivist serves as the library’s representative to campus, UC-wide, and national organizations regarding archives-focused initiatives, especially for digital formats.

UC Davis and University Library

UC Davis is a global community of individuals united to better humanity and our natural world while seeking solutions to some of our most pressing challenges. Located near the California state capital of Sacramento, UC Davis has more than 34,000 students, the full-time equivalent of 4,100 faculty and other academics, and 17,400 staff. The campus has an annual research budget of over $750 million, a comprehensive health system, and about two dozen specialized research centers. Recognized as one of the top 10 public universities in the U.S. and the Number 1 university in the world for agricultural research, UC Davis offers interdisciplinary graduate study and more than 100 undergraduate majors in four colleges — Agricultural and Environmental Sciences, Biological Sciences, Engineering, and Letters and Science. It also houses six professional schools — Education, Law, Management, Medicine, Veterinary Medicine, and the Betty Irene Moore School of Nursing. The UC Davis University Library is among the top 100 research libraries in North America, and belongs to the Association of Research Libraries, the Digital Library Federation, and other organizations that position it to collaborate with other top organizations.

Position Responsibilities

The University Archivist provides vision and leadership in directing and managing program operations and personnel by setting the program goals, policies, best practices, and assessment metrics for program success and sustainability, by identifying program resource needs, and by facilitating collaborations and partnerships with library and campus units. As a program lead for a highly integrated set of library functions and the library’s primary liaison to UC archives initiatives and to UC records management units, formulates the tactical and operational guidelines required to ensure efficient and effective workflows that cross library departmental boundaries and intersect with appropriate campus units, such as Office of Academic Affairs, Office of Research, Office of Graduate Studies, and Information & Educational Technology.

Initially, leveraging the library management group’s portfolios of responsibilities, the University Archivist will lead team-based efforts to identify criteria in selecting and managing UC Davis created and commissioned content and to develop strategies and best practices for acquiring and preserving archival content regardless of format and the options for ingesting, modifying, indexing, migrating, and distributing campus created digital content for use by the library’s clientele. In addition, the incumbent will lead the activities that develop processes and comply with university policies and procedures for retention of campus digital and print enduring value content and coordinate policy creation activities that meet legal and ethical requirements for archiving and preserving digital content created at UC Davis. This encompasses policies for documenting the university’s impact history, including management (e.g. storage and preservation options, content use permissions) of electronic dissertations and theses.

Working collaboratively with relevant library and campus units, ensures that the library’s archival content which is acquired, processed, and stored (either physically or virtually) is accessible and usable by the library’s constituencies. Triages inquiries from library and campus units regarding preservation, archiving, and metadata schemata development, and provides referrals to library or campus experts as appropriate. In addition, in consultation with relevant department heads, coordinates the gift acceptance and management processes for faculty papers regardless of format which supported the faculty member’s research, teaching, and campus service activities.

The University Archivist participates and represents the Library in campus, UC-wide initiatives, or via national projects, and is expected to be professionally active.

Required Qualifications

  • Master’s degree from an ALA-accredited Library & Information Science program with a concentration in archives, OR equivalent professional degree in Archival Studies, OR accredited graduate degree (master’s or Ph.D) with a specialization in archival management, historic preservation, or museum curatorship, or public records administration, OR an equivalent combination of education and experience
  • 3 or more years professional experience processing archival materials, including digital objects
  • Minimum of 2 years of experience with preservation or conservation standards and their challenges for a variety of content types (e.g. born or reformatted digital objects as images, sound, moving recordings, data, etc. and print or other hard copy)
  • Skills sufficient to build a new dynamic program with a clear realistic vision and expectations
  • Skills sufficient to build and to sustain a team of individuals possessing a wide range of skills and expertise
  • Skills that demonstrate effective interpersonal skills for collaboration and team-building (e.g. oral and written communications, coaching, mentoring, delegation, active listening) with a diverse set of individuals
  • Skills that demonstrate effective project management, time-management and problem-solving/analytic techniques
  • Experience that demonstrates success working independently and within teams
  • Experience that demonstrates a strong commitment to user-focused design of collections and services
  • Knowledge of current and emerging trends, issues, workflows, and best practices in the world of archives
  • Knowledge of current and emerging trends, issues, workflows, and best practices associated with digital content acquisitions and curation, especially within a Special Collections or Archives environment
  • Career history that demonstrates the ability to meet the University of California criteria for advancement and promotion

Preferred Qualifications

  • Society of American Archivists awards or certificate programs, or Academy of Certified Archivists certification
  • Experience with metadata standards that are MARC and nonMARC compatible, such as Dublin Core, EAD, METS, MODS, PREMIS, DACS, and Linked Data
  • Familiarity with technology tools that are used with archival content (e.g. content management tools, such as ArchivesSpace, web publishing platforms, such as Omeka, and institutional repositories, such as DSpace)
  • Familiarity with legal and ethical issues associated with archiving digital and print content
  • Experience working in a collaborative matrix-based environment
  • 1 year or more of supervisory or management experience
  • Strong record of professional engagement, such as service in archivist organizations, presentations at conferences, and peer-reviewed publication

Salary and Benefits

Salary: Associate Librarian to Librarian ($67,509 – $93,083)
(Appointment rank and salary based on qualifications and experience.)

This position is covered by a collective bargaining agreement

Benefits: UC is one of the largest employers in California, and offers outstanding health and retirement benefits to its employees and their families. Librarians are academic appointees and earn 24 days of vacation and 12 days of sick leave per year. In addition, there are 13 university holidays.

UC Compensation and Benefits

Application information

Applications must be submitted via the UC Davis Recruit website

Please include a letter of interest addressing how your qualifications and experience relate to the posted qualifications of the position, a Curriculum Vitae, and names and contact information for at least three references. Candidates applying by July 22, 2015 will receive first consideration. The position will remain open until filled.

The University of California is an affirmative action/equal opportunity employer.

UC Davis is a smoke and tobacco free campus effective January 1, 2014.