Resource Discovery & Library Management Systems Coordinator – University of Washington


Serving three campuses, the University of Washington Libraries is one of the largest and most innovative libraries in North America with collections exceeding 8 million volumes, over 500,000 electronic books, more than 120,000 currently received journal titles, as well as millions of scholarly resources in other formats. Beyond the strength of local collections and digital resources, the Libraries is recognized for its excellent service, innovative learning and research spaces, faculty partnerships, global reach, extensive assessment efforts and diverse award-winning staff. The Libraries plays a significant leadership role regionally as a member in the groundbreaking Orbis Cascade Alliance and throughout the profession as evidenced by the number of its staff selected for competitive leadership programs and honored by professional association lifetime achievement awards.

Libraries Information Technology Services

Libraries Information Technology Services (ITS) is one of five units within Research & Learning Services. ITS provides management for the systems-related areas of Alma, primary support for discovery system configuration and development, desktop computing support, systems management of the Libraries server/storage environment, web application development, and the coordination of usability testing. The ITS team collaborates closely with staff across all UW Libraries to support services for Libraries’ users. ITS is comprised of five librarians, eleven technical staff, a graduate student dedicated to user experience work, and several student staff.



Reporting to the Director, Information Technology Services & Digital Strategies, coordinates the planning, configuration, and operation of the Resource Discovery and Library Management System (LMS) used by the University Libraries. UW is one of 37 institutions in the Orbis Cascade Alliance which share the Alliance’s implementation of the Alma LMS and Primo Discovery Interface.


·         Under the general direction of the Director, Information Technology Services & Digital Strategies, and in coordination with members of the Alma/Primo Operations Group and other staff as appropriate, sets goals, policies, and priorities for UW’s operation of Ex Libris’ Alma and Primo products.

·         Provides first- and second-line technical support for the Alma and Primo platforms. Serves as primary contact for general Alma and Primo configurations and for Alma/Primo integration. Coordinates any pre- or post-upgrading testing of Alma/Primo.

·         Convenes and chairs the Alma/Primo Operations Group

·         Maintains an overall awareness of LMS and Discovery technology and developments, with special attention to Alma and Primo.

·         Takes an active, leading role in improving the usability and user experience of Alma and Primo.

·         Represents the Libraries on internal and external committees and groups as appropriate. May act as a contact and liaison with Orbis Cascade Alliance staff for Alma and Primo operational issues. May serve on Alliance teams and committees related to Alma and/or Primo.

·         Communicates appropriately, effectively and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities and events.

·         Assumes other responsibilities as assigned; performs other duties as required.



·         Graduate degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree.

·         Demonstrated commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace.

·         Record of successful experience managing integrated library and/or discovery systems, preferably at a large academic library.

·         Excellent communication, interpersonal, organizational and analytical skills, and the ability to work effectively with staff as individuals and groups.

·         Demonstrated ability to function well in a changing environment, work effectively within a large organization, and exercise initiative in a collaborative framework.

·         Proven ability to work and communicate effectively with staff and users of varying technical skills and abilities.


·         Demonstrated understanding of MARC and Unicode

·         Experience with Alma/Primo

·         Experience with usability testing and/or other assessment methodologies

·         Experience with OCLC software

·         Knowledge of Oracle SQL, HTML, XML, and JavaScript

·         Familiarity with the Orbis Cascade Alliance’s Shared Integrated Library System project


$48,500 minimum. Starting salary commensurate with qualifications and background.


Position will be at rank of Assistant or Senior Assistant Librarian, depending on qualifications and background.


Librarians are academic personnel and participate in the University of Washington Retirement Plan on a matching basis. Vacation is accrued at the rate of 24 working days per year; sick leave at the rate of 12 working days per year. No state or local income tax.


To apply for this position, please submit the following information to

·         Cover letter (addressed to Laura Lillard, Assistant Director, Libraries Academic Human Resources)

·         Curriculum vitae or resume (include a telephone number, mailing address, email address and salary requirements)

·         List of three references who are knowledgeable of your qualifications for this position, one of which must be your current supervisor (include telephone numbers, mailing addresses, and email addresses)

·         Please use “Librarian Application” in the subject heading.

·         Please submit all components in a single, multi-page PDF document. All submissions will be maintained in a secure, password protected online file space during the course of the search. Campus constituents may have access to some material, including CVs.


To ensure consideration, applications should be received no later than 5:00 pm, Friday November 6, 2015.

University of Washington Libraries Home Page is

For questions about this position, or questions regarding potential disability accommodations, please contact Laura Lillard at

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, genderidentity, national origin, age, protected veteran or disabled status, or genetic information.

In compliance with the Immigration Reform and Control Act of 1986, the University is required to verify and document the citizenship or employment authorization of each new employee.