Special Collections Archivist in Concordia University, Montreal

Special Collections Archivist

Concordia University Libraries seeks a service-minded and innovative librarian for a tenure-track position as Special Collections Archivist.

Concordia University is one of Canada’s most dynamic universities in one of North America’s most livable cities. It reflects a unique blend of commitments to diversity, accessibility, social responsibility, and innovation. With over 43,000 students (6,300 international) and nearly 1,800 full-time and part-time professors, Concordia is recognized for offering a rich academic experience combined with strong community engagement.

Concordia University Libraries serves the lively university community from two campus libraries, the Georges Vanier Library at the Loyola campus and the R. Howard Webster Library at the downtown campus, as well as the Grey Nuns reading room. With a team of over 30 professional librarians, its services are founded upon the university’s strategic framework and academic plan. For more information about the services and operations of the Libraries, seehttp://library.concordia.ca/.

The Special Collections Archivist is a member of the Libraries professional team, reporting to the Associate University Librarian, Collection Services, or her delegate. The incumbent provides leadership for the advancement of Special Collections and works collaboratively with faculty, staff and other librarians to develop, deliver, promote and evaluate library services to students, faculty and others in support of teaching and research activities, and of library objectives.

The successful candidate will receive a probationary tenure-track position at Concordia University.

Librarians are members of the Concordia University Faculty Association (CUFA).



Provides leadership for the advancement of Special Collections.

Coordinates the development of collections and the delivery of services for Special Collections.

Assists the Associate University Librarian, Collection Services in developing the service offerings and establishing priorities in Special Collections.

Ensures preservation and access for materials held in Special Collections, including making recommendations for facilities improvements.

Coordinates access to special collections and archival materials, including the creation of finding-aids and inventory tools, guides, and websites.

Determines needs and develops policies and procedures in line with international archival standards for the maintenance, preservation and access of special collections and archival materials.

Provides training and coordination for staff working on Special Collections projects and services.

Provides knowledgeable, efficient and effective research assistance to members of the Concordia University community and external researchers.

Evaluates appropriateness of potential donations for inclusion in Special Collections. Meets with donors; arranges or conducts appraisals of donations; negotiates terms of donation.

Identifies library collections for digitization, and determines resource needs.

Establishes and promotes various instructional programs, workshops and exhibitions to further engage users.

Working with librarians, identifies, plans, and implements outreach programs to integrate special collections and archives into the teaching, learning and research activities of the University.

Works with Advancement to identify donor opportunities in Special Collections.

Prepares grant proposals to external agencies to secure funding for projects.

May participate in Library collection evaluation, development and management, in consultation with faculty, librarians, and the Associate University Librarian, Collection Services, as required.

Undertakes project manager roles or contributes to special projects, as assigned.

Participates in Library and University committees and working groups.

Keeps current with changing professional and research expectations, service requirements, and developments in academic libraries, especially developments in archival studies and practices.


A graduate degree from a library school accredited by the American Library Association, or approved equivalent education and training acceptable for membership in the Corporation of Professional Librarians of Québec, with a specialization in archival studies.

Two years relevant professional experience in an archives or equivalent.

Experience providing reference services in an archives or manuscripts repository.

Sound knowledge of, and experience with, MARC and RAD (Rules for Archival Description).

Knowledge of best practices in digital preservation.

Demonstrated commitment and ability to apply creative ideas in the pursuit of institutional goals.

Strong analytical and creative problem-solving skills, flexibility, and the ability to work both independently and collaboratively in a rapidly changing environment.

Initiative and strong leadership skills, with willingness to share expertise, work in teams and negotiate solutions with diverse groups.

Familiarity with trends in practices and technologies for academic library services.

Aptitude for service oriented work, and ability to work with the public and colleagues in a tactful manner.

Ability to manage projects, and to handle multiple priorities and tasks.

Interest in and capacity for conducting research.

Demonstrated excellent communication and presentation skills. Ability to prepare and present quality written and oral reports.

Oral and written fluency in English required. Oral fluency and basic written French are assets.

Proficiency working with digital content systems (such as AtoM, ContentDM, Drupal, Documentum) is an asset.

Salary and Benefits

Compensation and rank are commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package.

Librarians are members of the Concordia University Faculty Association (CUFA). Responsibilities include research, publication and service to meet requirements for tenure and promotion.

Concordia University is committed to employment equity.


Application Procedure

Interested candidates must supply the following in one (1) single attachment:

·         a letter of interest;

·         curriculum vitae, which includes a statement of your citizenship;

·         the names, email addresses and telephone numbers of three professional references.

All qualified candidates will be considered. Canadian citizens and permanent residents of Canada will be given priority.


Candidates should apply in confidence by email to Ms. Hélène Bureau, Manager, Office of the University Librarian at lib-admin@concordia.ca


Applications must be received by no later than 5:00 p.m. on Tuesday, Nov. 24, 2015.